Enterprise Resource Planning (ERP) system
The Enterprise Resource Planning (ERP) system is a software system specifically It aims to provide a comprehensive and integrated solution for managing various administrative and academic aspects in universities and educational institutions. The system includes a set of main and sub-systems, applications, and interconnected modules that cover a wide range of processes and functions.
Main System Components
Student Information System
Aims to organize and manage student information in educational
institutions, including universities and applied colleges.
Human Resources System
is an integrated system designed to manage all aspects of human
resources in organizations and companies.
Financial and Accounting System
Aims to manage and organize financial and accounting processes in universities or other institutions.
It is a system that includes a set of processes related to planning, organizing, and monitoring office activities in order to achieve work objectives.
Strategic Planning System
The Strategic Planning System is a system designed to guide and achieve the vision and goals of an organization or institution in the long term.
Defines who can access what resources and perform what actions in a computer system.
Applications (Student Portal) - (Employee Portal)
Web-based applications that provide students and employees with access to institutional resources and information.
Student Information System:
The Student Information System aims to organize and manage student information in educational
institutions, including universities and applied colleges. This system is one of the most important
components in university management systems and provides an efficient means of collecting,
storing, and analyzing relevant student information.
The Student Information System includes a range of functions and features that contribute to
improving student management and their academic experience, including:
Student Registration: The system provides an interface for registering new students and updating their personal and academic information.
Student Records: It allows educational institutions to store and manage student information, such as personal and contact details, previous and current academic applications, and registered courses.
Study Timetables: It enables students to access their study timetables and know the courses they need to register for each semester.
Assessment and Grades: The student information system records and keeps track of students' exam results and academic assessments. It provides a student interface to view grades and monitor academic progress through the student portal.
Communication and Notifications: The system facilitates communication between students and the educational institution through email messages or internal notifications, delivering important information and academic alerts.
Academic File Management: The Student Information System tracks detailed academic records, including completed courses, earned credits, academic standing, and other important information.
Student Services: It provides students (through the student portal) access to various student services, such as requesting official certificates, making changes to registration, and other related services.
Reports and Statistics: The Student Information System allows the generation of various reports and statistics about students, such as academic progress reports, success and attendance analytics, demographic statistics. This assists the administration in making strategic decisions.
Integration with Other Systems: The Student Information System integrates with other systems within the educational institution, such as accounting, human resources, and library systems, to exchange information seamlessly and efficiently.
The Student Information System provides an integrated and efficient environment for managing and monitoring student details and needs, enhancing their academic experience from registration to graduation.
Human Resources System:
The Human Resources System is an integrated system designed to manage all aspects of human
resources in organizations and companies. This system facilitates and organizes comprehensive and
efficient human resources management processes, from employee recruitment and development to
salary management, leave management, performance evaluation, and other important operations.
The components of the Human Resources System include a set of functions and features that
contribute to improving human resources management and enhancing employee performance.
These components include:
Personal Information Management: The Human Resources System allows for the recording and storage of personal information for all employees, such as name, address, contact information, academic certificates, and work experience.
Recruitment and Hiring: The system assists in the recruitment and hiring process by managing job advertisements, receiving applications, organizing interview processes, and selecting suitable candidates.
Salary and Benefits Management: The system enables the calculation and management of employee salaries and related benefits, such as transportation allowances, health insurance, and paid leave, ensuring compliance with local policies and regulations.
Training and Development: The system helps organize and track employee training and development programs, including identifying training needs, organizing training courses, and evaluating the impacts and achieved results.
Performance Management: The Human Resources System allows for the evaluation and tracking of employee performance over time through the preparation and management of periodic evaluation plans, recording results, and providing reports and analyses that help identify strengths, weaknesses, and development needs.
Leave and Absence Management: The system enables employees to request leaves and record absences centrally and systematically, while tracking available leave balances, calculating used days, and remaining balances through an employee portal.
Employee Management and Organizational Structure: The system assists in managing employee information, such as job titles, promotions, career paths, and the organizational structure of the institution, contributing to effective organization and proper distribution of responsibilities.
Reports and Statistics: The system allows for the creation of reports and statistics related to human resources, such as personal analytics for employees, overall wage and benefit costs, attendance and absenteeism rates, and other important indicators for strategic decision-making.
Integration with other systems such as student information system and financial and accounting system for employee salary transfer to the general ledger.
Financial and Accounting System:
Financial Account Management: The system enables the creation and management of main financial accounts such as bank accounts, credit and debit accounts, and cost and revenue accounts.
Budgeting and Financial Planning: The system can assist in preparing the annual budget and planning future expenses and revenues based on current financial data and forecasts (system under construction).
Invoice Management (Financial and Inventory): The system allows for recording and tracking incoming and outgoing invoices, managing payment processes, and recording financial payments received and sent, whether student invoices or purchase invoices and inventory.
Financial Audit and Audit: The system helps record and monitor financial processes in a way that facilitates internal and external audits, including financial and tax auditing.
Financial Reporting and Analysis: The system enables the creation of comprehensive financial reports such as income statements, budgets, and cash flows, providing financial analysis tools.
Inventory and Asset Management: The system helps manage inventory items and institution assets, providing extensive information on each inventory item (whether original or other materials)
It is a system that includes a set of processes related to planning, organizing, and monitoring office activities in order to achieve work objectives. The system also includes processes for electronic document archiving, coordination, and motivating efforts to achieve these objectives. This system targets all employees in secretarial positions, office management, and employees in senior office management. By organizing and coordinating office operations, the system contributes to improving efficiency and effectiveness in offices and helps achieve effective organization and coordination of activities and resources. It also contributes to improving document and information management through the use of modern technology for document archiving and organization electronically.
This system is considered an important tool for modern office management, as it helps in organizing meeting schedules, important appointments, managing work schedules, organizing work tasks, and distributing them among team members. It also contributes to improving internal and external communication by providing effective means of communication and facilitating the exchange of information between office workers and external parties.
Strategic Planning System
The components of the Strategic Planning System include: